Executive Assistant

We are looking for an Executive Assistant / Office Manager in HAMBURG to contribute to the growth of our firm. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence.


  • Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
  • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
  • Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
  • Book appropriate domestic and international travel within our travel policy, taking into account travel Visas, costs and proper documentation.
  • Effectively interface with employees inside and outside the company, and recognizes key players within all organizations.
  • Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
  • Assist with PowerPoint presentations; Microsoft and Google applications when needed.
  • Other administrative and project duties as requested.

Experience (Skills Required)

  • Some years of applicable administrative experience
  • Skillful execution of administrative activities, with high attention to detail, organization and process.
  • Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts and conference calls.
  • Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
  • Strong relationship management skills, ability to build a personal network throughout the company.
  • Strong Excel, PowerPoint, mail and calendaring skills (Gmail and Google Calendar experience a plus).
  • Project Coordination experience needed at an intermediate complexity.
  • Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
  • Previous experience partnering with senior management in a fast paced, innovative environment.
  • Experience working with/in large administrative teams.
  • Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Google Calendar.
  • Fluency in German


Galaxy is the Limit
Develop yourself in a fast-paced, international environment with experienced colleagues and drive innovation in technologies, products and processes. Make an impact from day one and take your career to the next level!

Modern Working-Culture
Enjoy flexible working hours at your individual work location. Whether remote or in the office – together we are strong as a team and offer each employee suitable development opportunities and team building measures.

Social Engagement
Share our strong commitment to supporting social projects and non-profit organizations and make your personal contribution to the world of tomorrow.

At bluplanet, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box, we’re looking for lifelong learners and people who can make us better with their unique experiences.


Executive Management


DE – Hamburg

Employment Type

Full Time
Heike Lieber
Heike Lieber Talent Experience Manager
Your Hiring manager

Any Questions? Let's Talk.

Heike Lieber
Heike Lieber Talent Experience Manager
Contact US

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